Vouchers Entry in Tally Prime

A Voucher is a written or electronic document that acts as proof that a business transaction has actually taken place.

In accounting, no entry should be recorded without proper evidence.
The voucher serves as that legal and financial evidence.

A voucher is:

• 📄 A document

• 🧾 That shows transaction details

• ✅ And proves the transaction is genuine

Without a voucher, an accounting entry has no supporting proof.

1️⃣ Evidence of Transaction

A voucher confirms that money was:

• Received

• Paid

• Purchased

• Sold

It answers:

• Who was involved?

• What was purchased or sold?

• How much amount?

• On which date?

• Through which mode (Cash/Bank/Credit)?

2️⃣ Support for Accounting Entries

In accounting books, every entry must be supported by documentation.

For example:

• If ₹10,000 is paid to a supplier,

• There must be a bill, receipt, or payment voucher.

This ensures that entries are not recorded randomly.

3️⃣ Confirms Accuracy

A voucher helps verify:

• Amount is correct

• Date is correct

• GST is properly calculated

• Ledger posting is accurate

Auditors check vouchers to confirm accuracy.

4️⃣ Ensures Authenticity

Authenticity means the transaction is real and genuine.

A signed voucher or system-generated voucher proves:

• The transaction actually happened

• It was approved by an authorized person

5️⃣ Ensures Validity

Validity means the transaction is legally acceptable and properly authorized.

Example:

• A payment voucher signed by manager = valid transaction

• Unsigned payment slip = questionable

📄 Examples of Vouchers

• Cash Receipt
• Bank Payment Slip
• Sales Invoice
• Purchase Bill
• Debit Note / Credit Note

In TallyPrime, vouchers are used to record all
financial and inventory transactions.

📂 Voucher Types in TallyPrime

1️⃣ Accounting Vouchers

• Contra
• Payment
• Receipt
• Journal
• Sales
• Purchase
• Debit Note
• Credit Note

2️⃣ Inventory Vouchers

• Stock Journal
• Delivery Note
• Receipt Note
• Rejection In
• Rejection Out

3️⃣ Order Vouchers

• Sales Order
• Purchase Order

4️⃣ Non-Accounting Vouchers

• Memo Voucher
• Optional Voucher
• Reversing Journal

👉 Customization Feature

You can also create your own voucher types under existing voucher categories.

Examples:

• Create Cash Sales under Sales Voucher
• Create Bank Payment under Payment Voucher

⌨ Voucher Shortcut Keys in TallyPrime

📝 Single Entry Mode vs Double Entry Mode

🔹 Single Entry Mode

• Faster data entry
• One debit and multiple credits (or vice versa)
• Mostly used for Cash, Bank, and Contra vouchers

🔹 Double Entry Mode

• Multiple debits and multiple credits
• Used for Journal, Sales, and Purchase vouchers
• Provides complete accounting flexibility