Print Sales Invoice with Logo in Tally Prime

When a business sells goods to a customer, a sales invoice must be provided as proof of the transaction. The invoice contains important details about the sale and is given to the buyer for record and payment purposes.

Using TallyPrime, businesses can print professional invoices with complete information. The invoice can include the company logo, item details, party name, delivery address, and GSTIN details according to company policies or customer requirements.

TallyPrime also helps reduce printing costs by providing options that optimize the invoice layout, saving paper and printing space while still displaying all necessary information.

For example, if you sell electronic equipment, you can include product configuration details along with other inventory information in the sales invoice when printing.

Similarly, additional details such as motor capacity, warranty period, specifications, or other product features can be added to the invoice if the customer requires them.

In some cases, the buyer’s address and shipping address may be different. TallyPrime allows you to print both billing and delivery addresses in the sales invoice.

With these flexible options, TallyPrime helps businesses customize invoices and meet different customer and business requirements easily.

Update Invoice Title:
You can change the title and subtitle of the invoice based on business needs. Once set, the same title will appear on all invoices until you edit it again.

Print with Company Details:
Invoices can include company name, logo, and other business details to make the invoice more professional and recognizable to customers.

Optimise Printing to Save Paper:
TallyPrime allows you to adjust invoice print size so multiple items can fit on one page, helping reduce paper usage.

Print with Goods/Services Details:
You can add descriptions of stock items, services, and ledgers in the invoice for better understanding by the buyer.

Print with Export Details:
While exporting goods, you can include marks, container numbers, package quantity, and other export details in the invoice.

Additional Printing Preferences:
You can also print Proforma Invoices, print invoices immediately after saving a voucher, and include Declaration or Terms & Conditions in the invoice.

Change Invoice Title

TallyPrime provides you with the option to change the title and subtitle of your invoice. You can decide on the Invoice title based on your business requirement. Once you change the title on the configuration page, it remains the same for the rest of the invoices, until changed.

1. Change the title and subtitle of the invoices once and it continues for the rest of the invoices.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current.
   2. Press F7 (Title) to enter the required title and subtitle.
   3. Press Enter to accept the screen.
2. Print the voucher with the changed title and subtitle.
   1. In the print screen, press I (Preview) to check the invoice before printing, if needed.
   2. Press P (Print) to print.
      

The title you have specified appears on the top of the printed invoice. If you have used a subtitle, it appears below the title. This remains the same until you change it again.

Print Company Logo

You can print the company logo and the company name on your invoices which helps customers remember your business easily. 

1. Configure for printing the company logo.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current > press C (Configure).
   2. Type or select Show Company Logo and press Enter to set it to Yes.
   3. Select the Image Path and Image File Name.
      For example, D:companylogo.jpg.
      
2. Print the voucher with the company logo.
   1. In the Print screen, press I (Preview) to check the invoice before printing, if needed.
   2. Press P (Print) to print.
       

The company logo appears on the top left side along with the company name on the printed invoice.

Print Company Bank Details

In the sales invoice, you can print your bank details for the customers to make payments directly to your bank account. If you need to provide the bank details in some invoices, then you can select the bank name while printing the invoice. However, you can specify the bank details as default in the sales voucher type if you need to print the bank details in all the invoices.

In this section

• Print bank details in sales invoice
• Print default bank details from sales voucher type

Print bank details in sales invoice

You can print the bank details created in the bank ledger in your sales invoice. This helps the customer in making payments. You can also mention your mobile number along with the account details if you are willing to receive money through UPI.

1. Select the bank name to print in the invoice.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current > press C (Configure).
   2. Type or select Show Bank Details > press Enter to set it to Yes.
      If it is already enabled, then you can select the bank ledger.
   3. Type or select Show Bank Name > press Enter to select the bank ledger.
      The bank ledger is created with the account number and other relevant details.
      
   4. Press Ctrl+A to save the changes.
2. Press P (Print) on the Print screen.
   

If you need to change the bank details, you can select either a different bank from the bank list or you can change the account number in the same bank.

Print default bank details from sales voucher type

You can create multiple sales voucher types for different types of sales or alter an existing sales voucher type. Suppose you sell domestic items as well as international items, then you can create two separate sales voucher types. In each voucher type, you can set the default bank that you want your customer to know. You can use one account for domestic sale receipts and another account for international sale receipts.

1. Provide the bank name in the sales voucher type.
   1. Press Alt+G (Go To) > Alter Master > Voucher Type > type or select Sales > press Enter.
      Alternatively, Gateway of Tally > Alter > Voucher Type > type or select Sales > press Enter.
   2. In Default bank, under Printing, select the bank ledger created under Bank Accounts.
      
   3. As always, press Ctrl+A to save.
2. Print the default bank details in the sales invoice.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current > press C (Configure).
   2. Type or select Show Bank Details > press Enter to set it to Yes.
   3. Type or select Show Bank Name > press Enter to select the Default bank ledger.
      
   4. Press Ctrl+A to save the changes.
3. Press P (Print) on the Print screen.

As you update the default bank details, going forward all your invoices shows the same bank details until changed.

Print PAN and CIN in the Invoice

As per Section 139A(5)(c) of the Income Tax Act, it is mandatory to print the PAN number in the invoice for both buyer and seller if the invoice value is Rs. 2,00,000 or more. Additionally, as per Section 12(3)(c) of the Companies Act, it is mandatory to print the Corporate Identity Number (CIN) along with other details in all business documents, including invoices. To print the PAN and CIN in the invoice, you need to first add the PAN and CIN of your company in company features (F11). Once added, you can configure your invoice and print the PAN and CIN.

1. Add PAN and CIN of your company.
   1. Press F11 (Features) > Ctrl+I (More Details) > PAN/CIN Details.
      
   2. Update the PAN/Income tax no. and Corporate Identity No. (CIN).
   3. Press Ctrl+A to save the screen.
2. Add PAN details of your buyer.
   1. Create/Alter the party ledger.
   2. Update PAN/IT No. with the buyer’s PAN number.
      
   3. Press Ctrl+A to save the screen.
3. Record the sales voucher.
4. Print the invoice.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current > C (Configure).
   2. Enable Show PAN / Income  Tax No. and Show CIN.
   3. Press I (Preview) or P (Print) to print the invoice.
      

You can now share the invoice with the buyer along with the PAN and CIN of your company.

Change Declaration/Terms & Conditions in Sales Invoice

If your business policy has any declarations related to the sales of goods and services, and you want to print them in your invoice, you can do so in TallyPrime. In TallyPrime there is a default declaration which appears in all the invoices. You can alter the declaration and print it accordingly. The altered declaration appears in all future invoices until you change it.

1. Enable the sales voucher type to print the declaration.
   1. Press Alt+G (Go To) > Alter Master > Voucher Type > type or select Sales > and press Enter.
      Alternatively, Gateway of Tally > Alter > Voucher Type > type or select Sales > and press Enter.
   2. b. Go to Set/alter declaration under Printing > set it as Yes.
      
   3. Change the declaration, as needed.
      Use Ctrl+Enter to break lines for multi-line entry.
2. Print the declaration in the sales invoice.
   1. In the sales voucher, press Ctrl+P.
      Alternatively, press Alt+P (Print) > Current > press C (Configure).
   2. Type or select Show Declaration and press Enter to set it to Yes.
   3. Press Ctrl+A to save the changes.
   4. Press P (Print) to print.
      

In the printed invoice, the declaration appears as provided and this declaration appears in all the invoices hereafter.