Purchase Vouchers – F9 | Nil GST
Purchase Record in TallyPrime
In every business, purchasing goods or services is essential to meet customer demand. Purchases may be made in cash or on credit. Recording these transactions accurately ensures proper stock tracking, expense management,
and financial reporting.
A Purchase Entry is the accounting record created when a business buys goods or services
from a supplier. It updates stock, expenses, liabilities, and financial statements.
🏷️ Types of Purchase in TallyPrime
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Cash Purchase
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Credit Purchase
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GST Purchase / without GST
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Under the Purchase Cycle in TallyPrime, the following voucher types participate in inventory transactions:
Cash Purchases:
Goods are purchased and payment is made immediately by cash or bank.
Example: Purchased goods worth ₹10,000 and paid by cash on the same day.Credit Purchases & Payments:
Goods are purchased without immediate payment, creating a supplier liability.
Example: Purchased goods worth ₹25,000 from ABC Traders on credit and paid after 30 days.Purchase Discounts:
Suppliers may give price reductions or cash discounts.
Example: Goods worth ₹10,000 with 10% trade discount, so stock is recorded at ₹9,000.Additional Cost of Purchase:
Expenses like transport or packing are added to the cost of goods.
Example: Paid ₹2,000 as transport charges for goods purchased, which increases total stock value.
📦 Impact on Financial Statements
✔ Increases Purchases (Trading A/c)
✔ Increases Expenses (P&L A/c)
✔ Increases Stock (Inventory)
✔ Increases Creditors (Liabilities)
✔ Affects GST Input Credit
Steps to with GST /Nil Purchase Record in TallyPrime
- Open Purchase Voucher:
Press Alt+G → Create Voucher → F9 (Purchase)
OR
Gateway of Tally → Vouchers → Press F9 - Select Voucher Mode:
Press Ctrl+H (Change Mode)
Choose Item Invoice or Accounting Invoice - Enter Supplier Details:
Supplier Invoice Number & Date (same as supplier bill) - Party A/c Name:
Select Cash/Bank for cash purchase
Select Supplier Ledger for credit purchase
(Press Alt+C to create ledger instantly) - Enter Receipt / Party Details (Optional):
Press F12 (Configure) → Enable receipt/order/import details if required - Select Purchase Ledger:
Choose ledger under Purchase Accounts
(Enable via F12 if not visible) - Enter Item or Service Details:
• In Item Invoice → Select Stock Item → Enter Quantity & Rate
• In Accounting Invoice → Select Service Ledger → Enter Amount - Add Additional Charges (if any):
Transportation, Insurance, Discount, Tax, etc. -
Bill-wise Details Window Appears
Now the Bill-wise Details screen will open.
You will see these options:
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New Ref , Agst Ref , Advance , On Account
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✔ Option 1: New Ref : Used to create a new bill reference.
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- Enter Narration → Press Ctrl+A to Save
Print the invoice.
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- Press Alt+P (Print) > press Enter on Current.
- Press I (Preview) to check the invoice before printing, if needed.
- Press F12 (Configure) to view the Print Configuration screen and configure the invoice, if needed.
- Press P (Print) to print.
The following is a sample preview screen of the purchase invoice.
Shortcuts Key
| Shortcut Key | Function |
|---|---|
| F9 | Open Purchase Voucher |
| Ctrl+H | Change Voucher Mode |
| Alt+C | Create Ledger / Stock Item Instantly |
| F12 | Configure Voucher Settings |
| Ctrl+A | Save Voucher |
Purchase Reports in TallyPrime
After recording purchases, you can track and analyze them using reports.
- Purchase Register: View all purchase transactions.
- Day Book: Daily transaction summary.
- Stock Summary: Impact on inventory.
- Ledger Reports: Supplier-wise purchase details.
- Press Alt+G (Go To) > type or select Purchase Register.
Alternatively, Gateway of Tally > Display More Reports > Account Books > Purchase Register. - Move your cursor up or down and press Enter to view purchase vouchers recorded in the selected month.
to analyze business performance effectively.
Key Points to Remember
- Cash Purchase → Select Cash/Bank Ledger
- Credit Purchase → Select Supplier Ledger
- Stock Purchase → Use Item Invoice Mode
- Service Purchase → Use Accounting Invoice Mode
- Always verify supplier invoice number & date
- Press Ctrl+A to save the voucher
.
