Payments Vouchers – F5

Cash & Bank Payments inTallyPrime

Tracking your expenses  is necessary to understand your business cash flow.
Whether payments  are made through Cash or Bank,

A Payment Voucher is used to record all types of payments made by the business.

It is mainly used when:

• 💵 Cash is paid

• 🏦 Bank payment is made

• 🧾 Expenses are paid

• 👤 Payment is made to suppliers

• 💰 Loan or liability is cleared

🧾 Example 1: Cash Payment for Salary

Amount Paid ₹8,500 to Raghav for March Salary

Entry:

• Salary = Expense → Debited

• Cash = Asset → Credited

🧾 Example 2: Payment to Supplier by Bank

Paid ₹25,000 to ABC Traders by Bank

• Supplier Account decreases → Debit

• Bank balance decreases → Credit

📊 Mode of Payments in TallyPrime

1. Cash Payment

2. Bank Payment

3. Cheque Payment

4. Online Payment (NEFT / RTGS / UPI)

TallyPrime provides a simple way to record and track them in reports.

📌 In TallyPrime, You Can

• Record payments and receipts in Single Entry or Double Entry mode.
• Convert a Payment Voucher into a Journal Voucher.
• Add narration for future reference.
• View monthly transactions using the Payment & Receipt Register.
• View all cash/bank transactions in reports.

Types of Payments

• Simple Payment (All Expenses)
• Purchase Bill Payment
• Sales Return Bill Payment

1️⃣ Record Payment by Cash – Single Entry Mode

Entry Example

Transaction:
Amount Paid ₹8,500 to Raghav for March 2025 Salary on 01.04.2025 by Cash

1. Open Payment Voucher:
   • Gateway of Tally > Vouchers > Press F5
   • Press F2 to change date
   • Press Ctrl + H → Select Single Entry
2. Select Ledgers:
   • Account Field → Select Cash Ledger
   • Particulars → Select Salary Ledger
   • Enter Amount → 8500
   • Narration: “Salary due amount Rs. 8500 paid to Raghav for March 2025 on 01-Apr-2025.”
3. Press Ctrl + A to Save.

2️⃣ Record Bank Payment – Single Entry Mode

(Cheque / RTGS / NEFT / UPI)

Example:
Amount Paid Rs. 8500 to Raghav for March Salary by HDFC

1. Open Payment Voucher:
   • Gateway of Tally > Vouchers > Press F5
   • Press Ctrl + H → Select Single Entry
   • Press F2 to change date
2. Select Ledger:
   • Account → Select Canara Bank Ledger
   • Particulars → Select Salary Ledger
   • Enter Amount → 8500
3. Bank Allocation Screen:
   • Select Transaction Type (Cheque / e-Fund Transfer / Electronic Cheque)
   • Enter required bank details
   •  
     • Narration: “Salary paid through bank.”
4. Press Ctrl + A to Save.

3️⃣ Bank Payment – Double Entry Mode

Example:
Amount Paid Rs. 8500 to Raghav by Canara Bank.

1. Open Payment Voucher:
   • Press Alt + G → Create Voucher → Press F5
   • Press Ctrl + H → Select Double Entry
2. Record Entry:
   • Debit: Salary Expense – 8500
   • Credit: Canara Bank – 8500
3. Press Ctrl + A to Save.

🖨 Print Payment Voucher

1. Enable “Print voucher after saving” in Payment Voucher Type.
2. Record and save the voucher. Crl + P
3. Print screen appears → Select:
   • C – Configure
   • I – Preview
   • P – Print

Payment Register

Payment Register is a monthly report that shows the number of payment transactions recorded.
You can drill down to view and alter vouchers.

Open Payment Register

• Press Alt + G → Type Payment Register → Press Enter
• OR
• Gateway of Tally → Display More Reports → Account Books → Payment Register

• Select required Month → Press Enter
• View list of transactions
• Drill down to view or modify vouchers
• Use Configure to customize report