Overview
This chapter is about giving you an overview of Excel. Excel’s structure is made of two pieces, the Ribbon and the Sheet.
Have a look at the picture below. The Ribbon is marked with a red rectangle and the Sheet is marked with a yellow rectangle:
First, let’s start with explaining the Ribbon.
The Ribbon explained
The Ribbon provides shortcuts to Excel commands. A command is an action that allows you to make something happen. This can for example be to: insert a table, change the font size, or to change the color of a cell.
The Ribbon may look crowded and hard to understand at first. Don’t be scared, It will become easier to navigate and use as you learn more. Most of the time we tend to use the same functionalities over again.
The Ribbon is made up by the App launcher, Tabs, Groups and Commands. In this section we will explain the different parts of the Ribbon.
App launcher
The App launcher icon has nine dots and is called the Office 365 navigation bar. It allows you to access the different parts of the Office 365 suite, such as Word, PowerPoint and Outlook. App launcher can be used to switch seamlessly between the Office 365 applications.
Tabs
The tab is a menu with sub divisions sorted into groups. The tabs allow users to quickly navigate between options of menus which display different groups of functionality.
Groups
The groups are sets of related commands. The groups are separated by the thin vertical line break.
Commands
The commands are the buttons that you use to do actions.
Now, let’s have a look at the Sheet. Soon you will be able to understand the relationship between the Ribbon and the Sheet, and you can make things happen.
The Sheet explained
The Sheet is a set of rows and columns. It forms the same pattern as we have in math exercise books, the rectangle boxes formed by the pattern are called cells.
Values can be typed to cells.
Values can be both numbers and letters:
Each cell has its unique reference, which is its coordinates, this is where the columns and rows intersect.
Let’s break this up and explain by an example
Have a look at the picture below. Hello world was typed in cell C4. The reference can be found by clicking on the relevant cell and seeing the reference in the Name Box to the left, which tells you that the cell’s reference is C4.
Another way to find the reference is to first find the column, in this case C, then map that towards the row, in this case 4, which gives us the reference of C4.
